Backoffice for Intermediaries

Now every recruitment agency can employ highly skilled migrants.

You want to second a highly skilled migrant?

You have recruited a highly skilled migrant for a client, and you want to second him? We offer the solution for you, your candidate, and your client.

By using our backoffice services for intermediaries we can help you recruit non-EU candidates in no time. As an IND recognised sponsor, we handle everything that is needed for them to start working in the Netherlands, this creates room for you to focus on your core business and be assured that everything complies with applicable laws and regulations.

How our Backoffice services works

All About Expats is a specialized backoffice service provider for intermediaries who recruit highly skilled migrants. With our service we take care of all the immigration tasks, employership, legal issues and administrative tasks on behalf of a recruitment agency.

We can help you second your recruited non-EU candidate to the user company or help them directly if they want to become the employer themselves.

Our Backoffice services for intermediaries includes

Backoffice administration

Immigration and settling in

Secondment

30% facility application

(if applicable)

Backoffice service

Backoffice administration for recruitment agency’s

With our backoffice services for intermediaries we offer complete unburdening for administration and legal matters for recruiters that want to second highly skilled expats.

In addition to the payroll administration, we also take care of invoicing, debtor monitoring, pre-financing of wages and payments to the tax authorities for payroll taxes and VAT.

What is included:

Complete unburdening in the area of HR and Contract Management;
HR & legal consultation;
Monthly salary payments;
Pre-financing wages;
Invoicing;
Debtor monitoring and management;
Consultation from professionals with knowledge of temporary employment;
Trusted doing business with an SNA certified party that is also a member of the NBBU;
Payout of your bureau margin without the need of sending an invoice.

More about backoffice administration

What is Backoffice service?beheerder2024-03-21T15:18:17+00:00

What is Backoffice service?

Many intermediaries in the labor market make use of a backoffice service. As a result, these intermediaries do not need their own payroll administration, backoffice, software and specialist knowledge of legislation and regulations. An intermediary uses backoffice services by placing their employees on the payroll of the backoffice service provider.

In this way, the backoffice service provider becomes the legal employer and the client becomes the material employer.

Like to know more about our Backoffice service for intermediairies?

Backoffice service

Immigration and settling in

With our backoffice services for intermediaries we completely take over the complex immigration procedure. We arrange the permit application with the Immigration and Naturalization Service (‘IND’) on your behalf as legal employer and recognised sponsor of your own candidates. We take over all the hassle regarding all relevant legal matters and settling in of your candidate as a highly skilled expat.

By using our services, a comprehensive immigration service for highly skilled migrants will be included. Making use of our service allows both the highly skilled migrant and recruiter to rest easy while we take care of all the immigration matters including arranging permits for your candidate and their family members that they wish to bring along if needed.

What is included:

Taking over the immigration procedure for highly skilled migrants and the handling of the permit application.
Taking over the immigration procedure for family members of the highly skilled migrant and the handling of the permit application(s) (if applicable).
Knowledge partner for consultancy about all relevant IND matters.
Arranging municipal registrations.
Support to the highly skilled migrant with opening a bank account.
Support to the highly skilled migrant with applying for an orientation year highly educated people.

More about immigration and settling in

Highly Skilled Migrant scheme 2024beheerder2024-03-21T13:05:39+00:00

Highly Skilled Migrant scheme 2024

The Netherlands has a scheme specifically for highly skilled migrant. The scheme makes it easier and faster for companies to bring in highly skilled migrants from outside the Euro zone.

In a nutshell the highly skilled migrant scheme facilitates the admission requirements and time for highly skilled migrants and their employers. Not every company can make use of the highly skilled migrant scheme and not every migrant from outside the EU is eligible either. There are various conditions for the employer and requirements for the highly skilled migrant.

The conditions for this scheme are:

The employer is a recognised sponsor of the Dutch Immigration and Naturalization Service (IND).
The highly skilled migrant has a signed employment contract with a minimum of three months with a Dutch employer.
The employer pays at least the minimum wage for a highly skilled migrant.
The highly skilled migrant must be paid with market-level wages.
The highly skilled migrant has a valid passport, a Dutch healthcare insurance, and does not pose a threat to the national security.

Income norm for hiring a highly skilled migrant

One of the requirements for hiring a highly skilled migrant is an income norm. These are gross monthly salaries and vary by category.

For 2024, the minimum for highly skilled migrant has been set at:

Age/Category	Salary *
Reduced salary criterion	€ 2,801
Under 30 years of age	€ 3,909
30 years of age or older	€ 5,331

* Excl. 8% holiday allowance

The IND will also check:

If the highly skilled migrant has skills and experience that are relatively scarce in the Netherlands;
If the highly skilled migrant has a higher educational level (Bachelor minimum);
If the highly skilled migrant has a specialization (for example in IT, engineering or science).

What is IND recognised sponsorshipbeheerder2024-03-21T09:46:09+00:00

What is IND recognised sponsorship

As a recognised sponsors of the Immigration and Naturalization Service (‘IND’) a company is allowed to hire highly skilled migrants. In addition, the IND uses a shorter decision period for permit applications submitted by a recognised sponsor. The process of becoming a recognised sponsor is complicated, costly and takes a significant amount of time and effort.

Fortunately, All About Expats is an expert in the expat field and is a recognised IND sponsor. Every year, many employers, intermediaries and recruitment agencies use our services to hire knowledge migrants. This means they no longer need to be concerned about being an IND sponsor or any of the associated obligations and administrative duties. They can already start working with their hired highly skilled migrants immediately while we take care of the administrative matters.

All companies that are recognised sponsors of the IND are included in the Public Register Recognised Sponsors.

All About Expat is adept at handling the application process to become a recognised sponsor. We advise companies on the feasibility of obtaining the sponsorship based on the information you have available as a company. In addition, we can take care of the entire application on your behalf. Also we can take over your immigration process with sending in your highly skilled migrant applications to the IND with our Immigration Service for employers.

Obligations of recognised sponsorsbeheerder2024-03-21T09:59:40+00:00

Obligations of recognised sponsors

Being a recognised sponsor comes with obligations including, but not limited to, conducting a careful recruitment & selection process and timely notification of changes. The IND expects all current recognised sponsors to comply with these regulations. If you do not comply, you risk losing the sponsorship and the permits of your highly skilled migrants.

In broad terms, these obligations consist of:

Providing highly skilled migrants with information about admission and residence;
Keeping and retaining records;
Duty of care;
Repatriation of the foreign national;
Checking regularly for upholding the obligations.

Video: Which duties does a recognised sponsor has to fulfil’ with further explanation.

A Video of the Immigration and Naturalisation Service (IND)

Orientation year students for intermediariesbeheerder2024-03-21T11:46:21+00:00

Orientation year students for intermediaries

Non-EU students who have just graduated and have not yet found a job as a highly skilled migrant can use an orientation year permit. During the year in which this is valid, they are free to work for any employer in the Netherlands, a employer does not yet have to be a recognised sponsor.

An additional advantage for an employer is that a reduced salary criterion applies for this specific group of highly
skilled migrants.

Video: Promotional video about the orientation year for highly educated persons

A Video of the Immigration and Naturalisation Service (IND)

200+ employers have already selected us as their HR partner for highly skilled migrants.

Backoffice service

Secondment

Based on the Collective Labour Agreement for Temporary Agency Workers.

With our backoffice services for intermediaries you outsource your employership to All About Expats. Doing so, you and your client are able to hire highly skilled migrants without needing an IND recognised sponsorship.

All About Expats offers complete unburdening of any legal and administrative matter including getting permits, monthly salary payments, guidance in case of sickness, etc.

Our employership for intermediaries is based on the Collective Labor Agreement for temporary workers of the NBBU (Dutch Association of Intermediary Organizations and Temporary Employment Agencies).

What is included:

Quick and proven solution if you are not a recognised sponsor;
Legal employership outsourced;
HR and payroll administration;
Collectieve health insurance;
Pension scheme via StiPP;
Guidance during illness;
SNA certified and member of the NBBU.

More about secondment

Advantages of payrolling for intermediariesbeheerder2024-03-21T12:04:01+00:00

Advantages of payrolling for intermediaries

Intermediaries that want to employ non-EU employees find out that the employment, immigration, HR and payroll administration are time consuming and costly. With our backoffice service, the hassle that comes with mediating a highly skilled migrant can all be outsourced.

Outsourcing of all relevant complex and time-consuming work and procedures.
Expedited processing of permit applications.
Trusted business with a knowledgeable partner.
No costs for applying for an IND recognised sponsorship.
Being able to quickly use the services of a highly skilled migrant.
You and the knowledge migrant can use the knowledge and expertise of our Expat desk for all questions related to employment or immigration.
Timely and correct monthly payment of your highly skilled migrants.
A monthly invoice with all costs transparent.

Backoffice service

30% facility application

The 30% facility is a Dutch tax facility aimed at attracting foreign employees with a specific expertise to work in the Netherlands. If a highly skilled migrant comes to work in the Netherlands, he or she is possibly confronted with extra costs, so-called extraterritorial costs.

By default, All About Expats will take care of the 30% facility application as part of our backoffice services. After approval by the Tax Authorities, All About Expats can exchange up to a maximum of 30% of your employee’s salary tax-free.

What is included:

We apply for the 30% facility for your employee.
We work exclusively with our partner and can therefore process your application in a very efficient manner and minimize lead times as much as possible.

Please note: if you choose for our payrolling services, we will automatically provide the 30% facility service for all highly skilled migrants you employ via All About Expats. However, we do not offer the 30% ruling as a stand-alone service.

More about the 30% facility application

Conditions for the 30% facilitybeheerder2024-03-21T14:40:53+00:00

Conditions for the 30% facility

The highly skilled migrant must meet these conditions to be eligible for the 30% facility:

The employee was recruited or transferred by your company from abroad and he or she has lived more than 150 km from the Dutch border for more than 16 months out of a total of 24 months prior to working in the Netherlands.
The employee must work for a company that is based in the Netherlands.
The employee must have a specific expertise, this is when an employee’s annually income is above the yearly minimum threshold set by the tax authorities.
The employee and the employer have written agreement that the 30% facility applies to the circumstance.

When does an employee have a specific expertise in 2023?

Regular

The employee has expertise if the salary, not including the tax-free allowance in the Netherlands, is more than: € 41,954 in 2023.

The employee is younger than 30, and has a Dutch academic master’s degree.

Or the employee has obtained an equivalent title in another country?
Then the employee has a specific expertise if the salary, not including the tax-free allowance in the Netherlands, is more than: € 31,891 in 2023.

The employee conducted scientific research.

The employee conducted research at a designated research facility. Or has a doctor training to be a specialist.
In that case, the employee can always make use of the 30% facility. The amount of the salary is not important.

Duration of the 30% facilitybeheerder2024-03-21T14:43:15+00:00

Duration of the 30% facility

As of January 1, 2019, the maximum term of the 30% ruling is five years, rather than eight years.
The Government has chosen to incorporate a two-year transition period for employees affected by this cut.

Why All About Expats

More and more intermediaries choose All About Expats as a recognised sponsor and HR partner for the hired highly skilled migrants they want to hire.

We as a company consider practicing good employership, being knowledgeable and upholding high standards and quality as important. With this, we offer complete unburdening in all areas.

Our comprehensive package for highly skilled migrant includes continuous support in all fields to keep your mind at ease while we take care of the administrative matters.

Recognised sponsorship IND

Excellent price/quality ratio

Quick and clear communication

20+ years of experience

Continuous support

Fast response time

What intermediaries say about us

“Having All About Expats as a partner is a bless. They have all the knowledge regarding how to deal with the rules/process to help with getting a Highly Skilled Migrant to the Netherlands in a smooth and legal way. If you have any questions they will help you in a good and quick way.”